A Digital Open House Sign-In Sheet Buyers Will Actually Fill In

A digital open house sign-in sheet works when the visitor types their own details into their own phone, and the result lands somewhere you will follow up from that evening. Put a QR code on a stand by the door that opens your card, let people leave their name, email and what they are looking for, and every visit becomes a lead with a time on it.

This is how to set that up with AtlasLinq, including the one setting that will quietly stop it working if you skip it, and what to do with the list before Monday.

What goes wrong with the paper sheet

Every agent knows the clipboard's problems. Half the handwriting is unreadable by Sunday night, some of the emails are invented on the spot, and the visitors who most want to avoid a sales call write the least. There is a quieter problem too: everyone who signs can read every name above theirs, which is exactly why careful buyers do not sign at all.

A form on the visitor's own phone fixes all three. They type it, so it is legible. They see only their own entry. And the form says plainly who will receive their details, which is what both privacy law and an anxious buyer want to know.

Step 1: Set your QR code to open your card

This is the step people miss. By default your AtlasLinq QR code carries your contact details inside it, so a scan saves you straight into the visitor's phone without opening anything. That is ideal when you are handing your card to someone, and useless at the door, because the visitor never sees the form.

In the app's Settings, open the QR code page and, under QR Code Content, choose Web Link. Now a scan opens your card's page, where the form is. The setting applies everywhere you show that QR code, so switch it back to Contact File after the open house.

Step 2: Print it where people stop

Put the code on a stand at eye level just inside the door, not on the kitchen counter where it gets covered by brochures. Add one line above it that says what scanning does, such as Scan to get the details and sign in. People scan when they know what they get. Print it large enough to scan from an arm's length away, and test it on two phones before the first visitor arrives.

Step 3: Say one sentence at the door

You do not need to push it. "If you scan that, you get the floor plan and I can send you the price history" is enough, as long as something on your card is genuinely worth scanning for. A link to the listing's documents, a booking link for a second viewing, or the comparable sales you would have printed anyway all work. A card with only your phone number gives nobody a reason to scan it.

What you get, and what the visitor sees

The form asks for a name and an email, and offers phone, company, job title and a message, which is where "two bedrooms, school catchment, selling our place first" ends up if you suggest it at the door. Under the button, the visitor is told who receives their details and why, with a link to the privacy policy.

Each sign-in becomes a lead in your account, stamped with when it arrived. Every plan collects them. What your plan changes is how many you can read: on Essential, none, but you see how many are waiting; on Pro, the 25 most recent; on Enterprise, all of them. Tag each lead with the property. Every visit is its own lead, so a buyer who came to three of your open houses appears three times, and the tags are what show you it was one serious buyer rather than three strangers.

Before Monday

Follow up the same evening, while you are still the agent from that house rather than an email from a stranger. Sort first: the visitors who asked you something specific get a specific answer, everyone else gets a short note with the details they scanned for. Following up after an event has the timing that works, and it applies to a Sunday open house as much as a conference.

For the board outside

The stand at the door is for people who came in. The people who drive past need a card on the board itself, one that belongs to the listing rather than to you, takes a lead at nine in the evening, and updates when the price does. That is what an object card is for, and digital business cards for realtors covers how agents use both.

One honest limit. Some visitors will not scan anything, and a few will not have a phone with them that they want to use. Keep a short paper sheet at the stand for them, so nobody leaves without being able to reach you.